Starting a new job can be both fun and a little stressful. A well-crafted welcome kit for employees not only helps them feel valued but also sets the tone for their journey with the company.
An engaging and thoughtful new hire welcome kit can boost morale, encourage company culture, and improve employee retention.
Whether you call it an employee joining kit or a new employee kit, this little package speaks volumes about how much you care. Let’s explore what should go inside and some creative ideas to make it unforgettable!
What is an Employee Welcome Kit?
An employee welcome kit is a collection of essential and thoughtful items provided to new hires on their first day at work. It serves as a gesture of hospitality, helping employees feel comfortable and integrated into the company culture.
These kits can include practical office supplies, company-branded merchandise, wellness items, and personalized touches that make a lasting impact.
What Should Be Included in a New Employee Welcome Kit?
A good employee joining kit isn’t just about branded swag, it should be a well-balanced mix of essential items, useful resources, and a few fun surprises to make the onboarding experience enjoyable.
It should not only help new hires get familiar with their role and workplace but also make them feel welcomed and excited to be part of the team. Here’s what you should include:
1. Company Swag
Company t-shirts, mugs, notebooks, and pens make employees feel part of the team.
2. Welcome Letter
A warm, personalized letter from the CEO or manager creates an instant connection.
3. Employee Handbook
All the must-know company policies and values wrapped up in one handy document.
4. IT Setup Guide
Instructions for email setup, software logins, and troubleshooting common tech issues.
5. Office Map or Virtual Tour
Help new hires navigate their new workspace (physical or digital).
6. Organizational Chart
A cheat sheet on who’s who in the company to avoid those awkward “Who do I ask?” moments.
7. Perks & Benefits Guide
Highlight PTO, wellness programs, learning opportunities, and other cool perks.
8. Training Schedule
Let them know what to expect in their first few weeks.
9. Fun Icebreakers
A little booklet of fun facts about colleagues or a challenge to meet five new people.
10. Snacks & Treats
A stash of chocolates, energy bars, or coffee coupons never goes unappreciated!
30 Ideas for Employee Welcome Kit
Want to make your new employee kit truly special? A well-thought-out welcome package can create a lasting first impression, making employees feel excited and valued right from the start.
Therefore by including personalized and practical items, you can ensure they feel a strong sense of belonging and motivation.
Here are 30 creative ideas to include:
1. Desk Calendar
A stylish desk calendar helps new employees stay organized while adding a personal touch to their workspace. It’s a practical and thoughtful item that keeps important dates and deadlines within easy reach.
2. Customized T-Shirt
A comfy tee with the company logo or a quirky tagline serves as a great icebreaker and makes them feel like part of the team right away.
3. Reusable Water Bottle
Encourage hydration and sustainability with a branded bottle that keeps drinks hot or cold, reducing plastic waste while promoting wellness.
4. Noise-Canceling Earbuds
Perfect for remote workers or those who need focus time in a busy office, helping them stay productive without distractions.
5. Inspirational Book
A book that aligns with your company’s culture or values can inspire new employees and set the tone for personal and professional growth.
6. Sticky Notes, Spiral Notebook & Stationery
A collection of fresh office supplies, including sticky notes, a spiral notebook, pens, and other essentials, ensures they have everything needed to stay organized and take notes effortlessly.
7. Company Culture Zine
A fun, visually appealing mini-magazine about your company’s values, history, and mission can help new employees connect with the organization.
8. Handwritten Welcome Note
A heartfelt message from the team or leadership adds a personal touch that email just can’t match, making them feel truly welcomed.
9. Employee Discount Card
Exclusive discounts for local cafes, gyms, or online subscriptions encourage employees to explore perks beyond the workplace.
10. Mini Desk Plant
Bringing a little life (literally) to their workspace, a small plant can boost mood, reduce stress, and make the desk feel more inviting.
11. Virtual Coffee Gift Card
A great way for remote employees to enjoy their favorite brew, fostering connection during virtual coffee breaks.
12. Company Spotify Playlist
A curated list of tunes that reflect your brand’s vibe, offering a fun way to introduce company culture through music.
13. Scented Candles or Essential Oils
Aromatherapy for relaxation and focus, perfect for creating a calming workspace atmosphere.
14. Desk Organizer
Keeps things tidy and professional, ensuring they have a clutter-free and efficient workspace.
15. Branded Hoodie or Jacket
A cozy addition to their wardrobe that they can proudly wear to work or casual outings.
16. Custom Laptop Stickers
Fun, motivational, or company-branded decals allow employees to personalize their workspace and devices.
17. Fitness Tracker or Gym Membership
Encourages a healthy lifestyle by promoting physical activity and wellness initiatives.
18. Subscription to an Industry Magazine
Keeps them updated on industry trends and best practices, fostering continuous learning.
19. Emergency Snack Box
A mix of healthy and indulgent treats ensures they always have something tasty on hand for a quick energy boost.
20. Hand Sanitizer & Face Mask
Practical and thoughtful items that help maintain hygiene and safety in the workplace.
21. Personalized Coffee Mug
Nothing says “Welcome” like a mug with their name on it, perfect for their morning coffee ritual.
22. Tech Wipes & Screen Cleaner
Essential for keeping screens smudge-free and keyboards clean, especially in shared workspaces.
23. Bluetooth Speaker
A great addition to their home office, allowing them to enjoy music or podcasts while working.
24. Gratitude Journal
Encourages mindfulness and positivity by providing a space to reflect on daily wins and appreciation.
25. Welcome Video Message
A fun clip from the team introducing themselves makes new hires feel instantly connected and excited.
26. Puzzle or Brain Teasers
Something fun to unwind with during breaks, stimulating creativity and problem-solving.
27. Stress Ball or Fidget Toy
For those high-stakes meetings, a stress reliever can help keep nerves in check.
28. Digital Learning Course Voucher
Upskilling from day one helps employees grow professionally and stay ahead in their field.
29. First-Day Photo Frame
A fun keepsake for their first day that they can treasure and look back on in the future.
30. Company Mission Poster
A motivational reminder of why they’re here, reinforcing the company’s purpose and vision.
Why is an Employee Welcoming Gift Important?
A well-designed new hire welcome kit has several benefits:
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Creates a positive first impression of the company.
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Helps new employees settle into their roles faster.
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Reinforces company culture and values.
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Enhances employee engagement and retention.
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Provides essential tools and information to begin work smoothly.
Tips for Creating Welcome Kits
When assembling a new employee welcome kit, consider the following tips:
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Personalization: Customize items with the employee’s name or role.
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Practicality: Include useful items that help in daily tasks.
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Branding: Add company-branded merchandise to instill pride.
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Wellness-Focused: Incorporate self-care and wellness products.
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Engagement: Add interactive elements like team bonding vouchers.
Why Choose Doodle Comics?
Doodle Comics offers customized corporate giftings for companies, high-quality employee welcome kits that reflect your brand's identity. With eco-friendly options and efficient delivery across India, we ensure a memorable onboarding experience for your new hires.
Our competitive pricing and easy reordering process make us the preferred choice for businesses seeking impactful onboarding solutions.
Frequently Asked Questions
Q. Can I add my company logo or name to all the items in the welcome kit?
Yes! We offer full customization options, allowing you to add your company logo, name, or special messages to all items in the welcome kit.
Q. Can I place a repeat order for the same custom welcome kits for new employees?
Absolutely! Once you’ve designed your ideal welcome kit, you can easily reorder the same set for future employees without any hassle.
Q. Is there a minimum order quantity for customized onboarding kits?
Yes, the minimum order quantity depends on the specific items you choose. Contact us for detailed information on bulk orders and minimum purchase requirements.
Q. Are there any discounts for bulk orders?
Yes! We offer competitive discounts for bulk purchases. Get in touch with our team to discuss pricing and special offers for large orders.
A new employee welcome kit is more than just a box of goodies it’s a warm hug from your company culture. Whether it’s practical tools, fun swag, or a heartfelt message, the goal is to make new hires feel excited, valued, and ready to dive in. So, get creative, add your personal touch, and make onboarding an experience to remember!
Are you looking to create customized welcome kits for your new hires? Explore our unique office supplies and corporate gifting solutions at Doodle Comics to make onboarding memorable!